Responsibilities for Club Shows

STAGERS

Pick up and deliver exhibit tables, tablecloths (and chairs, if needed for a location other than our usual meeting venue–the D & R Greenway). Stagers should contact the Horticulture or Flower Arranging Chair to see how many exhibit tables and cloths (both kept in Daphne Townsend's garage) are needed. It is usual to set up the day before the meeting.

PROGRAM CHAIRMAN

Advise hostesses and stagers of any special set-up.

JUDGES CHAIRMAN

Chairman determines the number of judges or outside clerks that are coming to a meeting, and any special food requirements, and communicates this to the Clerking Chair.

HOSTESSES

Work with the Hostessing/Staging Chair on the logistics for an upcoming meeting, particularly if it is going to be held at a member's house. Co- hostesses should contact each other at least two weeks in advance to discuss how to share tasks and costs.

CLERKS

Chair will email the Clerks three weeks before the meeting, and assign the responsibility of bringing a bagged lunch for the judges to one of the clerks. She will check the Clerking Supplies are up-to-date and bring them to the meeting and will orient the clerks on their duties for the particular show.

She and the clerks should check in with the Hort /Floral Design Chair by 9.30 am the morning of the show to walk through the Exhibits and familiarize themselves with the classes. She will notify the Recording Secretary that the clerks are "present" but clerking.

PASSERS

Report to Horticulture or Flower Arranging Chair by 8:45.* Verify that an exhibit is entered in the correct class and that the entry card includes an entry number. Verify that the GCA rules, general information, division guidelines, and class requirements in the schedule have been followed. Verify that the entry card information is correct–the plant material listed must correspond to what is in the exhibit and be identified using the proper nomenclature and spelling. Check that the entry is presented to its best advantage.

*Note: Photography clerking and passing guidelines differ. Please ask Photography Chair for details. Also, photography is not judged the same day as the meeting

POINTS CHAIR

Responsible for the Name-Tag boxes.