Receive and record the results of Club, Zone and GCA flower shows. Advise the President and Chairs of the criteria on which awards/medals are given, so that they can encourage members and ensure that they are on track to receive awards or medals. Record all local, state and national awards received by members, pertaining to the purposes of the Club and submit to President at year-end. Work with the President and Chairs of appropriate committees to prepare recommendations for medals and Club or GCA awards Prepare certificates and awards for Awards Ceremony at the Annual Meeting.

1. Maintain and organize the Club archives and keep a record of annual activities which will become part of the Club’s official record. 2. Ensure the storage of a printed copy of the annual Program Schedule and the annual reports of the President, the Treasurer, the Membership Committee, the Civics Committee, the Awards Committee, the Scholarship Committee and any other reports that are particularly pertinent for that year. 3. Ensure a photograph is taken at each Annual Meeting and stored. 4. Ensure a digital version of the files above is stored and sent to GCA archives. 5. Responsible for organizing and presenting Club history, particularly for significant milestones. 6. Receive and store a copy of materials submitted to the Communications & Website Committee.

Civic Projects Identify, organize, and execute civic projects in our community that reflect our mission to stimulate the knowledge and love of gardening and conservation in our community, and restore, improve, beautify and protect our environment. Founders Fund Inform members of the projects under consideration in advance of the vote. Present the Founders Fund Projects, take the vote and report the results to the GCA Founders Fund representative. Assist in the writing and submission of Club requests for Founders Fund consideration for projects. Scholarships Organize Club and GCA scholarships by raising awareness among members and in the community, particularly in the local schools, of the scholarships available, the application criteria and deadlines. Distribute application materials and accept applications where appropriate. Organize the selection process and notify the winning applicant. Organize the presentation where appropriate, record the event, and update the Chairs of the History/Archives, Communications, and Website Committees on scholarship activities.

1. Act as the Club’s public relations representative. 2. Write and submit articles about Club activities, awards and scholarships to GCA Bulletin Zone Chair Club website. Copy Club Archivist on all submissions 3. Maintain and update the website with details of Club activities in a timely fashion.

Present information to the membership on all aspects of conservation. Recommend and promote conservation education and activities to further conservation initiatives of the Club and the GCA. Inform Club membership of GCA Position Papers, legislative activities and Calls to Action Send one delegate annually to the GCA National Affairs and Legislation Committee meeting in Washington, DC.

Committee consists of the Treasurer (Chair) , the immediate past Treasurer, and the President. Only the President and the Treasurer must have check-signing authority. Maintain a general oversight of the financial affairs of the club. With input from the committee chairs, prepare the Annual Budget for review and approval by the Executive Board before presentation to the membership for adoption at the September meeting. Responsible for updating budgeting, financial reporting, internal controls, and auditing.

Promote learning and interest in all aspects of floral design through workshops, presentations, organizing and hosting in-house Flower/Floral Design shows. Encourage participation in Zone and GCA Flower/Floral Design Shows.

Flower Show Chairs are responsible for the administration of all club shows (Botanical Arts, Floral Design, Horticulture, and Photography) including Judging and Clerks.  They are supported by the GCA Zone Representatives for the Flower Show Committee and the Judging Program Committee should include an approved, prospective or emeritus GCA judge or a member familiar with the GCA Judging Program, GCA Flower Shows, the GCA’s online resources, the FS&JG (Yellow Book), the GCA website and the Judging Committee’s online resources.  Important Note: Division Chairs are responsible for securing passers and should attempt to include judging candidates. Division Chairs are responsible for creating show schedules and sending the information to Flower Show Chairs for use in the template Responsibilities: Update Show Schedule Template with information from the Division Chairs and send to GCA Flower Show Rep for posting on GCA Website (July) Communicate with Judging Rep to secure judges for club shows Assign clerks for each of the shows bearing in mind that clerking is the first duty of a new candidate in the Judging Program. “Points Clerk” is responsible for recording the names of all members with a passed entry, their entry numbers, novice status, and awards. Completed Show Summary Sheet should be shared with Division Chairs, Awards Chairs, and Club President. Email Judges 2 weeks before each show with Copy of the schedule Directions to the show Check for lunch requirements and communicate them to Hosting Committee Greet Judges when they arrive at the show Maintain Supplies Printed Copies of Show Schedules Entry Cards Entry Record Sheets Best in Show Cards Judges’ Commendation Cards Award Stickers Clerks' Note-taking Sheet Identify and mentor those interested in joining the GCA Judging Program and work with the club president to explain the process for identifying candidate judges, discuss the qualities of a good candidate, and encourage proposals. Communicate with the club membership regarding judging advancements of club members Maintain records of updates concerning judging advancements or other changes to the status of judges in the club.

1. Educate members about the history and design of gardens. 2. Document local gardens for the Smithsonian Archives.

Promote learning and interest in all aspects of horticulture through workshops, presentations, organizing and hosting in-house horticulture shows. Hold three in-house club shows a year. Train people to be passers and train people for the help desk. Encourage participation in Zone and GCA horticulture shows. Encourage attendance of one delegate to the annual GCA Shirley Meneice Conference.

The Committee: Must consist of a Chair and four committee members. The Chair must be appointed by the Nominating Committee and elected by the membership at the April meeting. No member of the Nominating Committee must be a member of the Membership Committee. Encourage eligible members to nominate, propose, and second candidates for the Club. Instruct the membership in the Club admission process. Receive and record all communications concerning candidates and those seeking membership status changes or reinstatement in the Club. Following the Annual Meeting, update the President and Treasurer with membership changes. Review candidate qualifications for admission to the Club and decide, by majority vote, whether to submit a name or names to the Executive Board. Create a brief bio of the candidate. Invite those candidates approved by the Executive Board to membership of the Provisional class, outlining in detail the expectations of membership. After the Annual Meeting, the Chair must send a brief bio of each new Provisional to the Communications & Website Committee.

Send a representative to attend the New Jersey Committee of the GCA meetings, as scheduled and participate on this committee. Organize Club participation in the NJ Committee annual fundraiser. Present the projects requesting NJ Committee funding, obtain the Club vote of approval, and submit the results to the NJ Committee of the GCA. Assist in the writing and submission of Club requests for NJ Committee funding for projects.

Promote learning and interest in all aspects of photography through workshops and presentations Organize and host in-house photography shows. Encourage participation in Zone and GCA photography shows.

Responsible for working with input from the Chairs of the Membership, Conservation, Horticulture, Floral Design and Photography Committees and such other members as necessary, for preparing and coordinating the speaker program for the year. Responsible for organizing the speakers and publishing the Program Schedule.

Organize the venues, and catering for all meetings Coordinate lunch requirements with Judges Committee

Organize trips for members to gardens, events and places of interest. Set up and host garden tours for other GCA garden clubs who wish to visit the Princeton area. Notify members of upcoming GCA garden trips and signup deadlines.